Submissions
Submission Preparation Checklist
As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
- That this manuscript is original, and has not been formally published (in a journal or book) previously, and is not currently under consideration by any other journal or book.
- That the authors have taken due care and attention to ensure the integrity of the research reported in this article, and that the contents of the article are – to the best knowledge of the authors – true and that the article does not misrepresent any facts.
- That all co-authors of this manuscript are aware of, and in agreement with, the terms of this agreement and that the submitted manuscript has been approved by these authors.
- That if the authors have any competing interests or other conflicts that may bias their article (e.g. financial support) that these are fully disclosed to the editors and within the article.
- Email addresses of all co-authors will be provided by the submitting author during the submission process.
- The submission file is in OpenOffice, Microsoft Word, or RTF document file format, and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
- All figures are also uploaded separately in high-resolution as additional files (1200 dpi for line art, 600 dpi for grayscale and 300 dpi for colour). None of them exceeds 20MB.
- The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines of this journal. Where available, DOIs or URLs to the references are provided.
Author Guidelines
Submission
All submissions should be made online at the the Geodesy and Cartography site https://journals.vilniustech.lt/index.php/GAC by using "Make a Submission" button.
New users will need to create an account. Once logged on to the site authors may make a submission or check the status of the manuscript.
Peer-review and decisions
The journal uses double-blind peer review (neither the authors nor the reviewers know the identity of each other) to avoid bias. See the journal policies Peer review.
Manuscripts should be submitted as two separate files in Word format (see in Template of a manuscript).
After submission all articles are evaluated by the editorial office and may be immediately rejected if they are considered to be out of the journal's scope or otherwise unfit for consideration. Articles which passed initial evaluation will be sent out for external review. Reviewer reports with a decision from the editor will be returned to the authors as soon as possible, but please be patient as reviewing can take up to 60 days.
After review, the editor will make a decision of: reject, accept, or revise. Revisions may be major or minor. If a decision of revision is made, authors are asked to make their revisions as quickly as possible – if there are extensive delays in revising an article then it may be considered a new submission. Revised articles may be sent out for review again, depending on the level of revision requested.
Publication charges
The journal is an open access peer-reviewed journal owned by Vilnius Gediminas Technical University (Vilnius Tech). It is completely free of charges to both authors and readers because all publication fees are covered by Vilnius Tech.
See the journal policies Fees and Charges.
Copyright and publication
During submission you will be asked to sign various warranties about the article (see Journal policies). These include affirming that it is original and does not infringe any legal or personal rights (e.g. copyright, libel or privacy). Authors retain copyright in their articles, but grant VILNIUS TECH the right of the first publication.
All papers will be published open access under a Creative Commons CC BY 4.0 licence. This ensures that they receive the maximum dissemination because there are no barriers to access. This licence allows readers to disseminate and reuse the paper, but always requires them to grant the authors and the first publication full credit.
See the journal policies Open access.
Article types
The journal welcomes all original submissions of articles and reviews that comply with the Aims and Scope of the journal.
All submissions must be original papers, and not be under consideration by a journal elsewhere.
If the paper contains anything that has already been published (e.g. figures) then this must be declared and authors are responsible for obtaining relevant permissions to republish. Evidence of permission granted must be available if requested – see in Reproduction of copyright material.
Template of a manuscript
The paper should be submitted in two different word documents. The linked <Word template for Title Page> and <Word template for Anonymized Document> should be used for the preparation of the manuscript for this journal.
Title page should include a title of the paper, authors names, institutional affiliations, addresses, e-mails, ORCID, identification of the corresponding author, abstract and key words of the paper. Acknowledgements, Funding, Disclosure statement, and Contribution should be provided only in a title page (excluded from Anonymized Document file) in order to ensure author anonymity.
Anonymized document should include a title, abstract, key words, the main body text where personal data excluded in order to ensure author anonymity (it should be provided in Title Page file) and references. The personal information will be included in the accepted manuscript after peer-review process.
General guidelines
Only English language articles are accepted. Authors are responsible for the language quality in their article, and is strongly recommended to have your manuscript checked by a native speaker or an English language specialist before submission, in order to ensure that the language is acceptable.
For all manuscripts non-discriminatory language is mandatory. Sexist or racist terms must not be used.
Authors should provide the following information:
- – Full name
- – Affiliation (where the author was positioned when the research was undertaken – if authors change affiliation before publishing this should be given as a footnote)
- – Address
- – Email address
- – ORCiD, this is not mandatory, but highly recommended for the benefit of authors: unique author identifier that ensures that all your works are correctly attributed to you – see https://orcid.org
- – Clear identification of the corresponding author (who will be responsible for ensuring that the correct version is submitted and that all authors agree to publication and approve any corrections during peer review and after acceptance).
Each article must comprise:
- – An informative title: ensure that it clearly explains what the article is about (not exceed 20 words)
- – An abstract of approximately 200 words: this should summarise the article, not simply introduce the topic
- – Between 6–10 key words
- – The main body of text should not exceed 6000–8000 words and should comprise:
- An introduction to the topic, describing the research question being addressed
- Methodology and/or theoretical framework
- Results of the research
- Discussion and interpretation of results obtained
- Conclusions
- Acknowledgements, funding, declarations of conflict of interest, authors' contribution, etc.
- References
Text sections may be numbered sequentially for clarity. Introduction, Conclusions, References are not numbered.
Authors must adhere to SI units. Units are not italicised. When using a word which is or is asserted to be a proprietary term or trade mark, authors must use the symbol ® or TM
Equations
Formulas, equations and their components presented in the text must be written in Equation Editor. The size of basic symbols in equations should correspond to the letter size of the main text – 10 pt; indexes should be in 7 pt, sub-indexes – 6 pt. For more details see the Template of the Manuscript.
Tables
Tables should be created in Word or Excel and should be designed so that they easily fit a regular journal page. Each table should be numbered sequentially throughout the article and mentioned in the main text.
Each table must have an informative caption to describe the table. They may have footnotes if explanations of abbreviations, etc., are required.
Figures
Figures may be supplied within the text file at submission, but on article acceptance they must be supplied as separate files.
Each figure should be numbered sequentially throughout the article and mentioned in the main text. Each figure must have an informative caption to describe the figure.
Please be sure that all figures are at the appropriate resolution: 1200 dpi for line art, 600 dpi for grayscale and 300 dpi for colour.
Diagrams, charts and schemes: font – Times New Roman from 5 to 8 pt, line thickness – from 0.3 to 2 pt, file formats – *.pdf, *.eps, *.cdr, *.xls, *.xlsx, *.dwg.
Author Contributions and Acknowledgments
Each person who made an intellectual contribution to the research, and the evaluation/analysis and to the writing of the article (see the ICMJE definition of authorship) should be named as an author.
People who contributed to the work (but do not fulfil the authorship criteria) should be listed in the Acknowledgments, along with their contributions. You must ensure that anyone named in the acknowledgments agrees to being named.
See the journal poliecies Authorship.
Conflict of Interest
Authors must also provide a disclosure statement within the article which will acknowledge any financial, professional, personal interest or benefit they have arising from the direct applications of their research.
Funding
Please supply all details required by any funding and grant-awarding bodies as Funding in a separate paragraph as follows:
- For single agency grants:
- This work was supported by the <Funding Agency> under Grant [number xxxx].
- For multiple agency grants:
- This work was supported by the <Funding Agency #1> under Grant [number xxxx]; <Funding Agency #2> under Grant [number xxxx]; and <Funding Agency #3> under Grant [number xxxx].
References
The Journal uses the APA Style (author–date method) short reference system for citations in the text with an alphabetical list at the end of the paper. Please ensure that every reference cited in the text is also present in the reference list and vice versa. Please check if all names and surnames of the authors, also the details (title, year, volume, pages, etc.) in the list of references are correct.
In the text use the following style examples:
- This was discussed by Smart (2016)…" – single author item
- This was discussed in full (Smart, 2016)" – single author item
- This was discussed in full (Smart & Burkart, 2016) – two authors
- This was discussed in full (Smart et al., 2016)…" – 3 or more authors
- This was discussed in full (P. Smart, 2016; S. Smart, 2017)…" where items have similar author names
- This was discussed in full (Smart, 2016a, 2016b)…" where two or more items are published in the same year
Reference examples:
Book
- Montgomery, D. C. (2012). Introduction to statistical quality control (7th ed.). Wiley.
Book chapter
- Slack, B. (2007). The terminalisation of seaports. In J. Wang, D. Olivier, T. Notteboom, & B. Slack (Eds.), Ports, cities, and global supply chains (pp. 41–50). Ashgate.
Journal article
- Badami, M. G., & Haider, M. (2007). An analysis of public bus transit performance in Indian cities. Transportation Research Part A: Policy and Practice, 41(10), 961–981. https://doi.org/10.1016/j.tra.2007.06.002
Conference proceedings
- Saraiji, R., Harb, A., & Hamdan, M. O. (2011). Performance of LED street lights in hot environments. In K. Domke & C. A. Brebbia (Eds.), Light in engineering, architecture and environment (pp. 147–158). WIT Press. https://doi.org/10.2495/LIGHT110131
- Brown, S., & Caste, V. (2004, May). Integrated obstacle detection framework. Paper presented at the IEEE Intelligent Vehicles Symposium, Detroit, MI.
Thesis or dissertation
- Suwetwattanakul, C. (2010). Developing a knowledge sharing model for the implementation of the learning organization in Thailand (Unpublished doctoral dissertation). Victoria University, Melbourne, Australia.
Internet documents
- Bown, J. (2019, December 17). How charity apps may be making us more generous. BBC News. https://www.bbc.com/news/business-50572939
Non-book and other formats
- Sidra Intersections. (2008). User guide-introduction. Akcelik & Associates Pty Ltd.
Standards
- European Committee for Standardization. (2005). Eurocode 3: Design of steel structures – Part 1-9: Fatigue (EN 1993-1-9). https://www.phd.eng.br/wp-content/uploads/2015/12/en.1993.1.9.2005-1.pdf
- International Organization for Standardization. (1998). Ergonomics of the thermal environment – Instruments for measuring physical quantities (ISO 7726:1998). Geneva, Switzerland.
Directives
- European Parliament, & Council of the European Union. (2009). Directive 2009/28/EC of the European Parliament and of the Council of 23 April 2009 on the promotion of the use of energy from renewable sources and amending and subsequently repealing directives 2001/77/EC and 2003/30/EC. https://eur-lex.europa.eu/legal-content/EN/ALL/?uri=CELEX:32009L0028
Please use the transliterated (not translated) version of the names and sources in non-Romanian alphabet. We encourage to follow the rules for Romanization recommended by The Library of Congress https://www.loc.gov/catdir/cpso/roman.html
For citing papers published in the journals available in two or more languages, please give the English citation first, followed by the original language citation.
Supplemental online material
The journal can accept supplementary files that support the submitted article (e.g. audio, movie, or text files: for example a survey questionnaire which is described in the article). Supplemental information should be provided with the submission. It will not be formally reviewed but will be considered to determine whether it is required by the article. Please note that authors take fully responsibility for the content of any supplemental information, and a disclaimer on the supplemental information must clearly state that they have not been formally reviewed.
Data
We encourage all researchers to archive and share their data. Several grant funders now require this, and we believe that it benefits research by enabling other researchers to reuse and reinterpret data for the benefit of all. We encourage all authors to make their data available in suitable repositories (for example FigShare, or other similar repository) where the item will be safely archived and given a unique reference number (DOI or similar), so that it can be cited in the authors' articles. They should then be referenced in the article (see an example ‘Data sets in repositories’ in References).
Reproduction of copyright material
If you wish to include any material in your manuscript in which you do not hold copyright, you must obtain written permission from the copyright owner, prior to submission. Such material may be in the form of text, data, table, illustration, photograph, line drawing, audio clip, video clip, film still, and screenshot, and any supplemental material you propose to include. This applies to direct (verbatim or facsimile) reproduction as well as “derivative reproduction” (where you have created a new figure or table which derives substantially from a copyrighted source).
You must ensure appropriate acknowledgement is given to the permission granted to you for reuse by the copyright holder in each figure or table caption. You are solely responsible for any fees which the copyright holder may charge for reuse.
The reproduction of short extracts of text for the purposes of criticism may be possible without formal permission on the basis that the quotation is reproduced accurately and full attribution is given.
Publication Ethics
The journals published by VILNIUS TECH all adhere to the Core Practices of the Committee on Publication Ethics (COPE, https://publicationethics.org/core-practices) and follow their guidelines in respect of publication ethics and managing problems when they arise.
All authors are expected to comply with good practice in regard to their research and the reporting of their research. See further in the Journal policies.
Authors' responsibilities include the following issues:
Plagiarism. The unattributed copying of another published or unpublished work, or the theft of the ideas of another researcher is considered a serious offence. If suspected authors will be contacted and – if under review – the article will be held until the issue is resolved. Note that all articles are checked for plagiarism when submitted.
Authorship: all people who comply with the definition of authors (above) should be named as authors on the article, and, similarly, nobody who does not comply should be included as an author. Authors may not be added or deleted after submission without full explanation and written consent of all authors.
Conflict of Interest: all authors must declare if they have any conflict of interest that may have biased either their research or the article submitted.
Misleading or misreporting of findings: authors are required to ensure that they do not selectively, or incorrectly, report their findings, or use language to mislead the readers.
In all cases, the publisher reserves the rights to contact the authors' institutions is serious misconduct has been identified, and to retract any articles in which serious misconduct has been identified.
Corrections after publication
If any errors are discovered after publication the journal editors, in partnership with VILNIUS TECH and the authors will determine the right method of correction. See the Journal policies.
Copyright Notice
Authors who publish with this journal agree to the following terms
- that this article contains no violation of any existing copyright or other third party right or any material of a libelous, confidential, or otherwise unlawful nature, and that I will indemnify and keep indemnified the Editor and THE PUBLISHER against all claims and expenses (including legal costs and expenses) arising from any breach of this warranty and the other warranties on my behalf in this agreement;
- that I have obtained permission for and acknowledged the source of any illustrations, diagrams or other material included in the article of which I am not the copyright owner.
- on behalf of any co-authors, I agree to this work being published in Geodesy and Cartography as Open Access, and licenced under a Creative Commons Licence, 4.0 https://creativecommons.org/licenses/by/4.0/legalcode. This licence allows for the fullest distribution and re-use of the work for the benefit of scholarly information.
For authors that are not copyright owners in the work (for example government employees), please contact VILNIUS TECH to make alternative agreements.
Privacy Statement
Thank you for visiting Geodesy and Cartography website or registering a user account on the Geodesy and Cartography website.
Journal Editorial office respects your privacy and will make every reasonable effort to protect your personal data. This Privacy Policy describes the information what personal data we collect, why we collect it and what we do with it.
Contact
The Geodesy and Cartography website is owned by Vilnius Gediminas Technical University (VILNIUS TECH).
If you have questions, concerns or suggestions related to our Privacy Policy please contact us by email eleidyba@vilniustech.lt
Use of cookies
What are cookies?
Cookies are small files saved to the user’s computer’s hard drive that track, save and store information about the user’s interactions and usage of the website. This allows the website, through its server to provide the users with a tailored experience within this website.
What do we use cookies for?
We may use cookies to remember personal settings you have chosen at our website. In no other context do we use cookies to collect information that identifies you personally. Most of the cookies we set are automatically deleted from your computer when you leave our website or shortly afterwards.
We use anonymous session cookies (short-term cookies that disappear when you close your browser) to help you navigate the website and make the most of the features. If you log into the website as a registered user, your session cookie may also contain your user ID so that we can check which services you are allowed to access. Where any personal data is collected it is relevant to purpose and only absolutely necessary personal details are recorded.
This website uses tracking software to monitor its visitors to better understand how they use it. This software is provided by Google Analytics which uses cookies to track visitor usage. The software will save a cookie to your computer’s hard drive in order to track and monitor your engagement and usage of the website, but will not store, save or collect personal information.
Should users wish to deny the use and saving of cookies from this website onto their computer’s hard drive, they should take necessary steps within their web browser’s security settings to block all cookies from this website and its external serving vendors.
Note that Internet browsers allow you to change your cookie settings via the “options” or “preferences” menu in your browser. Please note that if you set your browser to refuse or block all cookies, certain features or functionalities of our websites will be limited or unavailable to you.
Personal information
Whilst using our website, you may be required to provide personal information (name, address, email, etc.). We will use this information to administer the journal’s online publication processes and databases. We will ensure that all personal information supplied is held securely in accordance with the General Data Protection Regulation (EU) 2016/679 and as adopted into National Laws of the Lithuania.
You have the right at any time to request a copy of the personal information we hold on you. Should you wish to receive a copy of this, or would like to be removed from our database, please contact us at eleidyba@vilniustech.lt.
What data do we collect?
We normally collect the following personal data from individuals when they register as a user on the Geodesy and Cartography website:
- Name, Surname
- Affiliation
- Country
- User account details (username)
- ORCID iD (as the link to researcher’s public profile on https://orcid.org/ )
Why is it being collected?
This data is collected in order to allow an individual to register as an author, reviewer or editor of the journal. This allows the individual to log in to the journal software and participate in the journal submission, review and/or editorial process (where applicable).
Information collection and use
How do we collect information?
Geodesy and Cartography collects this data in two possible ways:
1.Via online forms on our website
When you complete the user registration form or enter your details in a text box. All this information requires a direct action by you at that time in order for us to receive it.
2.When you give us written or oral permission
You may give us written permission (e.g. via email) or oral (e.g. by telephone or in-person) for us to set up an account on your behalf.
Note. We could obtain the personal data (name, email, affiliation, country, ORCID iD) about individuals from Geodesy and Cartography archive issues, published in previous Geodesy and Cartography platform and transferred into new publishing platform.
How will the data be stored?
If you register as a user, your personal data will be stored on a database on our server. All your personal data will be accessible by VILNIUS TECH, who takes the security of this database seriously.
The Editors of Geodesy and Cartography have access to your email address, name and user ID via the website, to fulfil the Editorial role and manage the publication process (including, but not limited to: selecting reviewers; inviting submissions from registered authors; setting up user accounts on behalf of a reviewer or author where permission has been given).
A third party will have access to the database only where strictly necessary for website maintenance or development and only of the duration of the project. We take your privacy very seriously and actively take steps to ensure access is providing securely.
How will it be used?
The names and email addresses entered in this journal site will be used exclusively for the stated purposes of this online, open-access journal, and will not be made available for any other purpose or to any other party.
Email Notifications
If you are a registered user, you will receive automated email notifications from the journal software about submission or review processes in which they are involved.
If you are a registered user who has actively opted for the reviewer role (an opt-in tick-box on the registration form), you may receive review requests by email from the Editorial team when an article has been submitted in your field of expertise.
Articles will be published with a correspondence address (email) for the corresponding author.
Direct Emails
On rare occasions, the Editors may contact registered users who have not opted for the Reviewer role to invite them to register as a reviewer, if an article has been submitted in their field of expertise and no appropriate registered reviewer are available.
Any registered user may be emailed directly by journal production team, technical support team or Editors where necessary for providing access to their account or for completing the submission and publication process (e.g. if there are technical problems with the website).
Any registered user may be emailed directly by journal production team, technical support team or Editors on the basis of VILNIUS TECH’s legitimate interest to improve the service provided (i.e. surveys and feedback) and to provide recognition for reviewer work (e.g. at the end of the year presenting acknowledgements for reviewers)
Corresponding Author Details
Articles will be published with a correspondence address (email) for the corresponding author.
Consent Renewal
VILNIUS TECH may contact any registered user before their data is deleted (see below) to provide them with the opportunity to renew consent and remain on the system.
How long do we keep your data for?
Personal information will only be retained for as long as is necessary and as permitted by applicable laws. The length of time for which we will retain your personal information will depend on the purposes for which we need to retain it. After we no longer need to retain your personal information, it will be deleted or securely destroyed.
Registration forms
Journal Editorials Office will not sell or rent your personally identifiable information, gathered as a result of filling out the site registration form, to anyone.
Choosing how we use your data
We understand that you trust us with your personal information and we are committed to ensuring you can manage the privacy and security of your personal information yourself.
With respect to the information relating to you that ends up in our possession, and recognising that it is your choice to provide us with your personally identifiable information, we commit to giving you the ability to do all of the following:
- You can verify the details you have submitted to Geodesy and Cartography by contacting our Support team eleidyba@vilniustech.lt. Our security procedures mean that we may request proof of identity before we reveal information, including your e-mail address and possibly your address.
- You can also contact us by the same method to change, correct, or delete your personal information regarding your profile at any time. Please note though that, if you have shared any information with others through social media channels, that information may remain visible, even if your account is deleted.
- You are also free to close your account through our account settings. If you do so, your account will be deactivated. However, we may retain archived copies of your information as required by law or for legitimate business purposes (including to help address fraud and spam).
- You can always feel free to update us on your details at any point by contacting our Support team eleidyba@vilniustech.lt.
- You can request a readable copy of the personal data we hold on you at any time. To do this, please contact us eleidyba@vilniustech.lt.
Please note, we are constantly reviewing how we process and protect data. Therefore, changes to our policy may occur at any time. We will endeavour to publicise any changes.
Last updated: 2 September 2020
Prepared according to Vinci Works Privacy Policy Template http://www.vinciworks.com/